TERMS & CONDITIONS

REM Cyprus 2018’ Terms & Conditions are set herein below for the avoidance of any misunderstandings. If you have any queries regarding these terms and conditions, as set forth, please contact us before registering and making a payment for a package.

  1. General
    • The Host Organizing Committee of REM Cyprus 2018 is working on behalf of Rotaract Cyprus.
    • We reserve the right to make changes to the published program without prior notice without any liability on our part. In the event of any such change you will have no claim against us and do not entitle you to cancel your registration.
    • Participants have to be at least 18 years old by the beginning of any booked event.
    • The Host Organizing Committee will do their best to respect all special requirements indicated in the registration forms, however it cannot be guaranteed that all special requests may be accommodated.
  2. Privacy
    • During registration for REM Cyprus 2018 personal data will be collected which are necessary for the successful registration to REM Cyprus 2018 and for planning any optional activities and accommodation during REM Cyprus 2018. REM Cyprus 2018 has an obligation to keep your personal data safe in accordance with local and European laws and regulations.
    • Personal data provided by you during registration, except for any payment details (no information regarding your debit or credit card details will be recorded whatsoever), will be stored in our database until the completion of REM Cyprus 2018.
    • Personal information (name, surname, Rotaract District, Club and position, e-mail, telephone, emergency contact details) will be used by the Host Organizing Committee for keeping you up-to-date with developments relating to REM Cyprus 2018 and for contacting you for any matters regarding your participation to REM Cyprus 2018.
    • Where it is necessary for the purposes of REM Cyprus 2018 the Host Organizing Committee may share any necessary personal data (except for debit or credit card details) with our partners, supporters and sponsors. If this occurs we will ensure that our partners, supporters and sponsors will keep any personal data shared with them safe and only for as long as necessary.
    • During REM Cyprus 2018, Pre-REM Cyprus 2018 and post-REM Cyprus 2018 photographs will be taken to document the events. These photographs will be property of REM Cyprus 2018 and may be published via any channel, online and offline such as, but not limited to:
      • Social Media (our Facebook page)
      • Our website
      • The E.R.I.C. website
    • Subject to applicable local law, you may have the right to:
      • Request access to and obtain a copy of your personal information
      • Have your personal information amended if it is inaccurate
      • Request to have your personal information erased
      • In certain circumstances, restrict or object to our processing of your personal information or ask for it to be sent to another party
  3. Account Creation
    • In order to create an account you have to confirm that you are at least 18 years old and are of a mature age as defined by Cyprus and your country’s laws.
    • During the registration for REM Cyprus 2018, a participant should fill out ALL the fields of the form correctly. The Host Organizing Committee will not be liable for any confusions and inconveniences caused by mistakes a paricipant made in the registration form.
    • Your account allows you to choose your room-mate, provide arrival and departure flight information (these options will be available at a later stage, after the registration waves will be closed and the participants confirmed).
    • To participate at the event, you must have an active account on the REM Cyprus 2018 website and paid package on your name.
  4. Financial – Registrations
    • Registration to REM Cyprus 2018 is open to all members of the Rotarian family and interested guests who attend Rotaract Clubs on a regular basis. Partners are allowed to register as well.
    • The registrations are on a first-come-first-served basis. The Host Organizing Committee cannot guarantee everybody that all packages will be available until the deadline of each phase is reached. Packages for the event are limited.
    • Package registration will be confirmed only after full receipt of the relevant payment.
    • Packages must be paid either (a) online with a debit or credit card or (b) through a bank transfer, to the account indicated to you during the registration stage. If you encounter any problems with the payment procedure, please contact us.
    • Please note that a bank transfer may take a few days to process and your credit institution may charge you additional transfer and exchange costs.
    • REM Cyprus 2018 is not responsible for any additional fees that your credit institution may charge you and all fees associated with bank transfers, debit or credit card payments are your responsibility.
    • We will refuse to confirm packages that are not paid in full.
    • In case of a bank transfer, please send us the proof of transfer (i.e. PDF or scan of the transfer confirmation) to make sure that we keep your order from being auto cancelled.
    • In case a participant does not pay the full amount in relation to a package, the participant will not be registered for REM Cyprus 2018 until the remaining amount is paid. Please note that in such cases due to the participant’s delay in paying a package in full, the originally chosen package may no longer be available or the price may have changed due to the termination of the certain registration wave/phase. REM Cyprus 2018 will not be liable for any inconveniences caused as a result of this situation. The participant is then obliged to supplement the remaining amount according to the updated package status.
    • At the time of registration each participant will be automatically assigned a unique number. This number and name must be given as a title of the bank transfer if this method of payment is chosen.
    • Registrations booked via the bank transfer method will be reserved for a maximum of ONE week. If payment has not been done during these days and no proof of payment has been sent to us, your reservation will automatically be cancelled.
    • The optional activities and excursions offered by REM Cyprus 2018 are not part of the registration package and must be registered and paid for separately.
    • Please note that there is a limited availability for the optional activities and excursions organised during REM Cyprus 2018 and the Host Organizing Committee cannot guarantee a place to an optional activity for all participants. The registrations for such activities and excursions are on a first-come-first-served basis.
    • An E.R.I.C. fee of €5.00 will be charged in cash only on-site at registration and will be paid directly to E.R.I.C. according to E.R.I.C. bylaws.
    • The E.R.I.C. fee is non-refundable.
    • The E.R.I.C. fee applies to all participants with accommodation packages.
    • The packages’ prices do not include the account administration fee. This will be added to the final cost of your order and will be charged when you make the payment, irrespective of the means of payment (bank transfer or online payment).
    • All packages and costs are expressed in EUR (€) and payment will be made in EUR (€) via our online payment processor or by bank transfer.
    • If your card is not in EUR (€), your bank will automatically convert your currency to EUR (€) at your bank’s exchange rate for the day that payment is made.
    • During all the parties and the gala, only cash payment will be accepted, in EUR (€).
    • The participants will be responsible for all costs (not included in the REM Cyprus 2018 package) incurred during their stay at the hotel such as paid TV, room mini-bar, room service, food and drinks at hotel restaurants and bars charged on the room.
  5. Refunds and Cancellations
    • No return or cancellation is accepted but you are allowed to change the package owner. All the personal information of a substituting participant should be sent to the Host Organizing Committee prior to the date of REM Cyprus 2018. Please note that an administration fee of €20.00 will be charged to any change of package owner.
  6. Check-in
    • Every participant must check-in at REM Cyprus 2018 desk upon arrival at the hotel. Only checked-in participants have the right to participate in the event.
    • There will be an info and registration point at the hotel. All the information regarding on-site registration and check-in will be emailed to you prior to arrival. Please note that if you choose the package without accommodation you still have to check-in with us, prior to the optional activities and excursions you will attend.
    • During the registration process, you will be provided with a welcome package.
  7. Liabilities
    • We expect all participants to behave properly during the event. This includes of course parties, optional activities and excursions, gala, and E.R.I.C. meeting but also your stay at the hotel.
    • The Host Organizing Committee of REM Cyprus 2018 and E.R.I.C. will not assume any responsibility whatsoever for any damage or injury to persons or property during the event. The participants are recommended to arrange their own personal travel and health insurance.
    • The relationship between the REM Cyprus 2018 and the participants will be exclusively governed and construed in accordance with the laws of the Republic of Cyprus and the Courts of Cyprus shall have exclusive jurisdiction over any matters arising out of or in connection with it.
    • The Host Organizing Committee of REM Cyprus 2018 and E.R.I.C. shall have no liability for any loss and/or damage that may occur to any of your personal property. The Host Organizing Committee of REM Cyprus 2018 and E.R.I.C. will not be liable for any indirect or consequential loss suffered by you or any loss of profits or loss of business (direct or indirect) suffered by you.
    • The Host Organizing Committee of REM Cyprus 2018 and E.R.I.C. will not be liable for any damage you may suffer due to the default or delay in the performance of its obligations, to the extent that such default or delay is caused, directly or indirectly, by an event beyond the reasonable control of the Host Organizing Committee of REM Cyprus 2018.
    • You will be assigned a hotel room at your arrival. By booking a package you accept that you will be made completely liable for any damage that happens in your room throughtout the duration of your stay.
    • If you exchange rooms internally with other Rotaractors without notifying the hotel administration, liability for damages will remain liable for any damages suffered to your original room.
    • In case of any damage, you are personally liable for any possible charges with the hotel administration directly.
    • By completing the registration process and making payment you agree to be bound by these Terms & Conditions.
  8. Rights in materials
    • All copyright and other rights in materials provided to you during or for the purposes of REM Cyprus 2018 are the property of REM Cyprus 2018 and E.R.I.C.
    • You are entitled to use such materials only for your own personal study. You are not entitled to copy such materials nor you are entitled to use or authorize others to use them for any commercial purposes.